What is a Studio AGM?
Our Studio AGM solution includes support for online and in-person presenters with seamless integration across any distance.
Enable your speakers to present from the location of their choice.
What is an AGM?
An Annual General Meeting (AGM) is an important yearly event in many organizations’ calendars.
It provides an opportunity to speak directly to members and stakeholders and share important information on past years achievements, accomplishments, and challenges.
It allows for leadership to receive feedback and input directly from members and for members to express concerns they have.
The rules by which an AGM are governed vary between jurisdictions, but in general the following key items may be included when you hold an AGM;
- Review and approval of the minutes of the previous years AGM
- Presentation of the company or organizations financial performance
- Presentation of the leaderships vision and plan for the upcoming year
- Voting on the selection of various positions
- Voting on other issues of specific concern to the membership such as social or environmental policy directions
Why is a Studio AGM Important?
Holding an Annual General Meeting is important for transparency in any organization, so it is important that the membership be given the opportunity to observe and participate fully.
This can present a significant challenge when the membership is widely distributed either nationally or globally or when physical gatherings have limited restrictions such as during the current COVID-19 pandemic.
Your presenters may lack a suitable professional studio location from which they can participate if they are working from home or restricted from accessing their normal office locations.
Conducting a Studio AGM can ensure that your presenters are able to participate fully and look and sound their best without any concern for the technical aspects.
Your membership will be engaged and given the opportunity to speak and be heard even though they are not in the same room.
There are logistical challenges to producing a Studio AGM and our team is experienced at helping you navigate those challenges to ensure the successful delivery of your Studio AGM.
Where should I go?
A Studio AGM is an AGM produced where some or all the speakers participate from our fully equipped broadcast studio in Toronto.
The studio can be equipped with professional cameras, microphones, lighting, backdrops, comfort monitors, custom sets, and teleprompters for your needs
The broadcast facility is operated by a team of experienced and professional technicians who will make your presenters feel at ease.
It is also possible for other speakers to join from one of our worldwide partner video conference studios.
The Studio AGM is an ideal solution when presenters lack a professional private space of their own.
How does Resolve Help?
Resolve Collaboration provides you with the tools and support necessary to plan and deliver the perfect Studio AGM.
We start by ensuring our Account Manager works closely with you and one of our Sales Engineers to understand the exact nature and scope of your AGM agenda.
We will provide a detailed accurate quote that includes all the features, functions, capabilities, and capacities your Studio AGM requires.
Next our Account Manager and Sales Engineer will facilitate a smooth transition to the primary Producer that will be your guide through the entire delivery process.
Your Producer will work with you to coordinate your speakers and ensure they are properly briefed on the technical aspects of delivering their content.
Each speaker will be briefed on how to present from the studio and make use of the broadcast assistance technology such as preview monitors and countdown clocks.
Any remote presenters will be individually tested and certified to ensure they have properly functioning cameras, speakers, and microphones on stable and reliable Internet connections.
Your Producer will review and verify the supporting materials for your Virtual AGM; slide decks, videos, downloadable resources and voting questions are properly prepared, formatted and staged on the broadcast platform and displayed for your in studio presenters.
If last minute changes are needed our Producer is ready to assist.
During your Studio AGM, our in-studio team will be with you every step of the way and ensure your speakers hit their mark and that voting is performed at your direction with access to the results in real-time.
If your voting needs are highly complex or require specific third-party validation we work with and can integrate with many of the online voting systems available today.
AGM day has come, now what?
On the day of your AGM our talented pool of Help Desk Operators will be online and standing by to assist not only your speakers but your audience.
We understand the importance of ensuring your membership can vote, respond, and raise issues and their voices are not lost due to minor technical issues.
You can focus on smoothly moving through your agenda without being distracted by any support requests that may come in from the audience.
After your Studio AGM, you will meet once more with your Account Manager, Sales Engineer and Producer to review the final delivery of your Studio AGM.
We will review how everything went and any lessons learned, since you will be doing this again next year!
We will provide access to a downloadable copy of all of the relevant data from your Studio AGM; participant lists, voting results, questions submitted, etc, so that they can be integrated as necessary into your formal AGM minutes and historical record.
Your AGM Success is in our hands
We understand that producing a successful Studio AGM can seem like a daunting challenge, but you can be assured and rely on the confidence we have from producing AGM’s and events for 16 years.
The pandemic has changed the way many of work and do business, but with Resolve Collaboration as your professional reliable Studio AGM partner you can look forward to a successful AGM.