A technical rehearsal (sometimes called a “tech run” or “dry technical rehearsal”) is a procedure undertaken by the lead producer, production coordinator, assistant producer, and other technical staff from the client and the vendor to ensure that all aspects of the impending performance will function as intended.
During a tech rehearsal, operators will try out the rehearsal process and clients will confirm that all production elements are satisfactory.
Speakers (or stand-ins) are essential to this process, and they should be prepared to jump from cue to cue as required by technicians. It is the task of your Producer to harmonize presenters with technology and any other visual effects that may be necessary.
A tech rehearsal is generally scheduled one week before the event day. While this may seem like a lot of time, last-minute changes are often made during rehearsals, so it’s important to have that buffer in place to explore any technical aspects of the event.
You can have even more details about rehearsal’s functions here
3 Reasons Why Technical Rehearsals are Important
1. To Ensure Everything is Functioning Properly
The primary purpose of a technical rehearsal is to test out all of the elements that will be used during the performance to ensure that they are functioning properly for the first time.
Make sure all equipment is in working order
This includes everything from the computer and projector to the sound system and microphone. Test each piece of equipment to ensure it is working properly and that there are no issues that could potentially cause problems during the actual conference.
Ensure that all software is up to date
Both the operating system and any applications that will be used during the conference. Outdated software can lead to crashes or other unexpected behavior, so it is important to make sure everything is up to date before the conference begins.
Test the connection speed
If the conference will be held over the internet, it is important to test the connection speed to ensure that there will be no issues with audio or video quality. A slow connection can cause delays or dropped connections, which can be very frustrating for both the presenter and the audience.
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Make sure the presentation is ready
Ensuring that all slides are in order and that any videos or other multimedia content are properly embedded. It is also a good idea to run through the presentation a few times to make sure everything flows smoothly and there are no awkward pauses or transitions.
Have a backup plan
Despite your best efforts, there is always a possibility that something could go wrong during the tech rehearsal. It is important to have a backup plan in place in case of any unforeseen problems. This could include having a second computer on standby in case the primary one crashes, or having someone else familiar with the presentation in case you run into any difficulties.
Please read about the infamous Rogers’ Major Outage and what to do in case this happens again.
2. To Give the Techs and The Client a Chance to Rehearse with All Elements in Place
Another important reason for having a technical rehearsal is so that the techs and the client can rehearse with all of the elements in place.
Arrange for a walk-through of the event space with the client and all relevant suppliers to ensure that everything is in place.
This allows them to get a feel for how everything will come together on the day of the event and make any necessary adjustments to their timing or blocking.
It also allows them to take care of any last-minute nerves so that they can focus solely on their event when the time comes.
3. To Allow for Last-Minute Changes
As much as we hope that everything will go according to plan, there are always going to be last-minute changes that need to be made.
Whether it’s something as small as a change in the sound cue or something major like one of the Presenters dropping out at the last minute, having a technical rehearsal in place allows for those changes to be made without disrupting the flow of the performance.
Make a plan
One of the best ways to allow for last-minute changes is to make a plan. Having a plan gives you a roadmap to follow, which can help to keep you on track. However, it is important to be flexible with your plan and be willing to make changes as needed.
Another way to allow for last-minute changes is to be organized. This means having all of your materials in one place and being able to find them quickly. It also means knowing what needs to be done and when it needs to be done. Being organized will help you to stay on track and make changes as needed.
Set a Deadline
One way to force yourself to make last-minute changes is to set a deadline. Having a deadline will give you a sense of urgency and help you to focus on the task at hand. It is important to set realistic deadlines so that you do not become overwhelmed or stressed out.
Take a Break
If you find yourself getting overwhelmed, take a break. Stepping away from the task at hand can help you to clear your head and come back with fresh eyes.
Sometimes, all you need is a few minutes to yourself in order to make the necessary changes.
Keep in mind that the rehearsal process can take hours. It is important to take breaks.
While it may seem like an unnecessary step in the process, technical rehearsals are actually an essential part of putting on a successful show and going thorough all the technical elements.
By ensuring that all elements are functioning properly and giving the performers a chance to rehearse with everything in place, you can avoid any last-minute disasters come showtime.
So, if you’re ever tasked with putting on a performance, make sure to schedule a rehearsal—you’ll be glad you did and your duty will be accomplished!
How to get the most out of technical rehearsals?
A video management company is dedicated to managing all the activities that revolve around the development of this type of process, such as in this case Resolve Collaboration Services.
By this, we mean all those tasks that involve technical rehearsal, training, production, live support, etc.
So if you are looking for the best video solution provider, now is the time to contact us through our contact means.
Contact a member of our team at 888 777 7965 or firstname.lastname@example.org.